End-to-end
Digital Contracting
for
Admin & Finance Teams
Extracting and using data from your contracts should not be a manual process.
This is a free 30min consultation to better understand your business and your needs.
Let's help you fix these problems!
Contract Creation
No one really knows what the latest approved version of the contract is or where to find it.
Often when the concluded contract ends up on your desk and invoices have to go out, you find that not all products or services that must be billed for are included in the contract.
Contract Signature
Is your existing process for getting internal approvals mainly email-based? Are these approval emails getting lost in cluttered inboxes or ending up in spam due to the attachments?
Does it often happen that not all parties have signed the contract or that a party signed at the wrong place?
Contract Management
Are you still manually entering data relating to your contracts into your other systems?
Is the data that is entered often incorrect or incomplete?
Does it often happen that when the auditors come along, the latest and fully signed versions of your contracts disappear? Â
Why Admin & Finance Teams switch to a DocNinja solution
Save money
They realise that having separate solutions for contract creation, electronic signatures, and contract management costs a lot more.
Having DocNinja as your single solution that handles creation, signature and management also means no more integration headaches!
Ensure contracts are correct
They found that part of the revenue leakage within the business is due to certain contracts not containing all applicable fees and costs or the latest fees and costs.
With DocNinja, rules and parameters are enforced during contract creation, and the latest fees and costs are pulled in from your datasources.
Go paperless
They know how much printers, paper and storage cost them each year.
The DocNinja solution is completely browser-based. There are no software to install or updates to run!
Free up resources
They realise that by equipping their team to be more efficient and to reduce time spent on inaccurate manual processes, they allow them to focus on more high-value activities that increase revenue.
Reduce time spend on audits
They realise that if their contracts are all over the place and not correct audits will be a nightmare and will take longer than what should be required.
Become data driven
They realise that data unlocks insights that enable a business to make more informed decisions and enable them to identify bottlenecks causing revenue leakage.
How we make sure you achieve these benefits
What happens next
Needs analysis
Every business is unique.
Firstly, we develop a better understanding of your business and your current contracting possesses.Â
Scope and proposal
Once we have a better understanding about what you need, we will prepare a detailed proposal for your consideration.
Implementation
If you accept the proposal, we start creating a contract creation framework tailored to your needs.
We also start configuring the approval processes and electronic signature workflows.Â
If contracts need to be converted to plain language, this will also happen during this step.
User onboarding
We now start training the people that will be using the system. Depending on the support and maintenance package you select, we also now start building a knowledge base for your users.
The knowledge base contains, videos, how-to guides and other information that will help them get going with the system.
Dashboard creation
By now we have a better understanding which contract data is valuable to you.
We now start building custom dashboards and start the processes relating to extracting data from your legacy contracts.
Custom integrations
Your system is now fully up and running.
We now build any custom integration with other system that you may need.Â
FAQ's
We provide end-to-end digital contracting solutions for businesses by combining the latest technology with all the services you require to ensure that your conversion to digital contracting is successful.
We do build custom workflows between the creation, signature and management processes.Â
We prefer the AWS cloud infrastructure as it has time and time again been shown as the most secure, extensive, and reliable cloud platform.
Need more information?
This is a free 30min consultation to better understand your business and your needs.