• Problem
  • Solution
  • Benefits
  • Use Cases
  • The process

Contracts should not hold things up.

Let us help you sort the paperwork then you can focus on what matters.

Introduction

Are you still copying and pasting from old word templates to create documents?

You need to start working more efficiently, otherwise you will always be playing catchup with your competitors.

1.

Problems experienced by Law Firms

2.

How DocNinja solves the problems

3.

Benefits of using technology to solve the problems

4.

The DocNinja process

5.

DocNinja’s value add

Problem

To remain competitive and profitable, firms need to find ways to streamline processes, reduce redundancies, and improve efficiencies.

Creation

Paperwork holding up the deal? Contracts taking forever to get drafted? Is internal contract approvals a mess?

Is everyone using different logos, fonts and styles when sending out contracts?

Do you find that no one really knows what the latest approved version of the contract is or where to find it?

Signature

Is your existing process for getting internal approvals mainly email-based? Are these approval emails getting lost in cluttered inboxes or ending up in spam due to the attachments?

Are your customers not getting around to signing the contract? Is the signature of the contract holding you up from commencing your work or rendering your invoice?

Are your customers returning contracts that are not fully signed or incorrectly signed?

Management

Do you find that no one is really keeping track of your fixed term contracts?

Where did we put that? Whose inbox is it? Do they even still work here? Are these questions you often ask?

Are you making use of the data locked up in your contracts?

Solution

DocNinja users typically win back 80% of time spent on contract admin.

we build amazing document creation frameworks tailored to your needs

we integrate with the rest of your systems

we create approval & electronic signature workflows

we ensure that you know what is going on in your contracts

Benefits

Why businesses switch to DocNinja

Save money

They realise that having separate solutions for contract creation, electronic signatures, and contract management costs a lot more.

Having DocNinja as your single solution that handles creation, signature and management also means no more integration headaches!

Ensure contracts are correct

They found that part of the revenue leakage within the business is due to certain contracts not containing all applicable fees and costs or the latest fees and costs.

With DocNinja, rules and parameters are enforced during contract creation, and the latest fees and costs are pulled in from your datasources.

Go paperless

They know how much printers, paper and storage cost them each year.

The DocNinja solution is completely browser-based. There are no software to install or updates to run!

Free up resources

They realise that by equipping their team to be more efficient and to reduce time spent on inaccurate manual processes, they allow them to focus on more high-value activities that increase revenue.

Stop losing deals to a slow process

They know if there are delays in getting the paperwork sorted, the opportunity with closing a deal reduces significantly and understand that they must Equip your teams with the ability to close deals faster and least with the amount of friction.

Become data driven

They realise that data unlocks insights that enable a business to make more informed decisions and enable them to identify bottlenecks causing revenue leakage.

Use Cases

Types of businesses that use DocNinja

Tech businesses regularly enter into various contracts, from NDA, DPA’s and MSAs to bespoke software development agreements and value added reseller agreements.

Tech business use DocNinja to ensure its paperwork is in order so they can focus on product and scaling. 

For every amount that comes into a Real Estate business, there is usually a lease agreement required. 

Real Estate businesses, use DocNinja to move away from slow, expensive, manual, and frustrating contracting processes and also to unlock the data within their contracts to help with tenant negotiations.

With any financing transaction, there is a ton of paperwork, approvals and processes that needs to align. 

Most financing businesses operate in a fast-paced, ever-changing competitive market and for this reason, they use DocNinja to assist in providing a frictionless solution between contract creation, signature and management.

Getting things from point A to point B is their business. If they are using slow, diesel guzzling and not well-maintained trucks for the business, they will be out of business soon. The same goes for the contracting process.

Logistics businesses use DocNinja to speed things up during the contracting process and ensure that all their legal ducks are in a row.

Hire purchase and leasing businesses use DocNinja to automate the creation and signature of their hire purchase and leasing agreements to ensure a frictionless contracting process.

Using a single solution that takes care of document creation, signature and management enable them to focus on growing and scaling their business without worrying about the paperwork.

Usually, you cannot send out your invoice unless the paperwork is sorted. Professional services businesses generally use DocNinja to get their legal ducks in a row.

Professional services businesses also use DocNinja to help create important first impressions when onboarding new customers.

The Process

Step 1

Needs analysis

Every business is unique.

Firstly, we develop a better understanding of your business and your current contracting possesses. 

Step 1
Step 2

Scope and proposal

Once we have a better understanding about what you need, we will prepare a detailed proposal for your consideration.

Step 2
Step 3

Implementation

If you accept the proposal, we start creating a contract creation framework tailored to your needs.

We also start configuring the approval processes and electronic signature workflows. 

If contracts need to be converted to plain language, this will also happen during this step.

Step 3
Step 4

User onboarding

We now start training the people that will be using the system.  Depending on the support and maintenance package you select, we also now start building a knowledge base for your users.

The knowledge base contains, videos, how-to guides and other information that will help them get going with the system.

Step 4
Step 5

Dashboard creation

By now we have a better understanding which contract data is valuable to you.

We now start building custom dashboards and start the processes relating to extracting data from your legacy contracts.

Step 5
Step 6

Custom integrations

Your system is now fully up and running.

We now build any custom integration with other system that you may need. 

Step 6

Why DocNinja

We are a team of lawyers, engineers and designers that helps you take your Business to the next level.

Data security

We only use the best. AWS cloud infrastructure has time and time again been shown as the most secure, extensive, and reliable cloud platform.

Save money

In-house development may appear attractive. However, for R60k, you barely cover the salary of a mid-level developer that will not have the needed legal, data science, accounting and process engineering expertise to ensure that a project of this nature works. 

Shared expertise

We bring a wealth of legal, process flow and data analytics knowledge to the table to help you thrive. 

FAQ

The time it takes to automate documents is dependent on the functionality you require. That being said, our team consists of lawyers and engineers that are well equipped to handle complex document automation faster and more efficiently than any other service provider.

We do build custom workflows between the creation, signature and management processes. 

We prefer the AWS cloud infrastructure as it has time and time again been shown as the most secure, extensive, and reliable cloud platform.

Need more information?

This is a free 30min consultation to better understand your business and your needs.

Schedule a call with a Solutions Specialist

martin@docninja.io

+27 82 891 3029