Digital Contracting

Paperwork should not hold things up.

This is a free 30min consultation to better understand your business and your needs.

Let's help you fix these problems!

Is everyone using different logos, fonts and styles when sending out contracts?

Paperwork holding up the deal? Contracts taking forever to get drafted? Is internal contract approvals a mess?

Are your customers not getting around to signing the contract? Is the signature of the contract holding you up from commencing your work or rendering your invoice?

Are your customers returning contracts that are not fully signed or incorrectly signed?

Is your existing process for getting internal approvals mainly email-based? Are these approval emails getting lost in cluttered inboxes or ending up in spam due to the attachments?

Where did we put that? Whose inbox is it? Do they even still work here?

Are you making use of the data locked up in your contracts?

Why businesses switch to a DocNinja solution

Save money

They realise that having separate solutions for contract creation, electronic signatures, and contract management costs a lot more.

Having DocNinja as your single solution that handles creation, signature and management also means no more integration headaches!

Ensure contracts are correct

They found that part of the revenue leakage within the business is due to certain contracts not containing all applicable fees and costs or the latest fees and costs.

With DocNinja, rules and parameters are enforced during contract creation, and the latest fees and costs are pulled in from your datasources.

Go paperless

They know how much printers, paper and storage cost them each year.

The DocNinja solution is completely browser-based. There are no software to install or updates to run!

Free up resources

They realise that by equipping their team to be more efficient and to reduce time spent on inaccurate manual processes, they allow them to focus on more high-value activities that increase revenue.

Stop losing deals to a slow process

They know if there are delays in getting the paperwork sorted, the opportunity with closing a deal reduces significantly and understand that they must Equip your teams with the ability to close deals faster and least with the amount of friction.

Become data driven

They realise that data unlocks insights that enable a business to make more informed decisions and enable them to identify bottlenecks causing revenue leakage.

How we make sure you achieve these benefits

we build amazing contract creation frameworks tailored to your needs

we ensure that you know what is going on in your contracts

we create approval & electronic signature workflows

we unlock data within your legacy contracts

Use cases examples

Hire purchase and leasing businesses use DocNinja to automate the creation and signature of their hire purchase and leasing agreements to ensure a frictionless contracting process.

Using a single solution that takes care of document creation, signature and management enable them to focus on growing and scaling their business without worrying about the paperwork.

For every amount that comes into a Real Estate business, there is usually a lease agreement required. 

Real Estate businesses, use DocNinja to move away from slow, expensive, manual, and frustrating contracting processes and also to unlock the data within their contracts to help with tenant negotiations.

With any financing transaction, there is a ton of paperwork, approvals and processes that needs to align. 

Most financing businesses operate in a fast-paced, ever-changing competitive market and for this reason, they use DocNinja to assist in providing a frictionless solution between contract creation, signature and management.

Getting things from point A to point B is their business. If they are using slow, diesel guzzling and not well-maintained trucks for the business, they will be out of business soon. The same goes for the contracting process.

Logistics businesses use DocNinja to speed things up during the contracting process and ensure that all their legal ducks are in a row.

Usually, you cannot send out your invoice unless the paperwork is sorted. Professional services businesses generally use DocNinja to get their legal ducks in a row.

Professional services businesses also use DocNinja to help create important first impressions when onboarding new customers.

There is even paperwork for things and activities you enjoy.

Membership clubs and associations mainly use DocNinja to ensure that they stay on top of their contracts that are concluded with their members.

What happens next

Step 1

Needs analysis

Every business is unique.

Firstly, we develop a better understanding of your business and your current contracting possesses. 

Step 1
Step 2

Scope and proposal

Once we have a better understanding about what you need, we will prepare a detailed proposal for your consideration.

Step 2
Step 3


If you accept the proposal, we start creating a contract creation framework tailored to your needs.

We also start configuring the approval processes and electronic signature workflows. 

If contracts need to be converted to plain language, this will also happen during this step.

Step 3
Step 4

User onboarding

We now start training the people that will be using the system.  Depending on the support and maintenance package you select, we also now start building a knowledge base for your users.

The knowledge base contains, videos, how-to guides and other information that will help them get going with the system.

Step 4
Step 5

Dashboard creation

By now we have a better understanding which contract data is valuable to you.

We now start building custom dashboards and start the processes relating to extracting data from your legacy contracts.

Step 5
Step 6

Custom integrations

Your system is now fully up and running.

We now build any custom integration with other system that you may need. 

Step 6


We provide end-to-end digital contracting solutions for businesses by combining the latest technology with all the services you require to ensure that your conversion to digital contracting is successful.

We do build custom workflows between the creation, signature and management processes. 

We prefer the AWS cloud infrastructure as it has time and time again been shown as the most secure, extensive, and reliable cloud platform.

Need more information?

This is a free 30min consultation to better understand your business and your needs.

Schedule a call with a Solutions Specialist


+27 82 891 3029